Procursys Inc. Privacy Policy

The Procursys website, application and proprietary software platform that connects facility managers and property owners with qualified service providers (the “Service”) is owned and operated by Procursys Inc. (“Procursys”) and made available to registered users who have an Account on the Service.  This Privacy Policy describes:

  • Why we collect personal information
  • What personal information we collect and when it is collected
  • How your information is used and protected
  • When and with whom your information is shared
  • Your choices regarding your personal information

We encourage you to read this Privacy Policy and our Terms of Use carefully. Capitalized terms used but not defined in this Privacy Policy have the meaning given them in the Terms of Use.  We will post notices of all changes that materially affect the way in which your personally identifiable information may be used or shared in updates to our Privacy Policy.

This policy does not apply to those third-party advertising systems, networks or websites that Procursys has a relationship with or of other companies or individuals that Procursys does not own, employ, manage or control.

If you have any questions about this Privacy Policy, please feel free to contact us through our Service or write to us at Procursys Inc., 314 West Broadway, Boston MA 02127.

Information We Collect

The information we learn from users helps us not only provide the Service but also to personalize and continually improve each user’s experience with the Service.  Here are the types of information we gather:

Information You Give Us

Personal and Company-Specific Information:  When you create an account on the Procursys platform, we may ask you for certain limited personally identifiable information such as your name, email address and phone number, which we will use to contact or identify you. We may also request certain other personally identifiable information from time to time as we deem necessary to better provide the Service to you, including your company’s name, website, and a short business description.  You can choose not to provide us with any or all of the information we specify or request, but then you may not be able to register with us or to take advantage of some or all of our features.

Automatic Information Collected

To perform the Service, we also collect information through cookies and other automated means. Information of this sort includes:

Technical information about your browser and mobile device: This information is used in the aggregate to help us optimize the Service for common browsers and devices.

Usage information, such as the features and emails from Procursys that you interact with: We collect and use this behavioral information and may use it in anonymized and aggregate forms to generate statistics about users and how the Services are being used and to facilitate targeted communications and advertisements but the information is not shared in any form that could be used to identify you personally.  Please see “How we use and share the information we collect,” below, for further information and choices about sharing information with third parties.

Location-based data: We do not currently but may in the future access, collect, monitor and/or remotely store “location data,” which may include GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device to provide certain features of the Service.  You will always have the option to disable location-based services.  However, the Service may not function properly if use or availability of location data is impaired or disabled.

IP address and log file information, cookies, tokens and device identifiers: These are alphanumeric identifiers that help us to distinguish between unique browsers and devices in order to avoid showing you the same information twice, keep you logged into Procursys, prevent duplicate actions, prevent duplicate coupon redemptions and improve your experience.  The information we collect from cookies may include your IP address, browser and device characteristics, referring URLs, and a record of your interactions with our Service. By using the Service, you are consenting to such use of cookies. Most Web browsers can be set to inform you when a cookie has been sent to you and provide you with the opportunity to refuse that cookie. We will respect your choices relating to on-line tracking, whether you choose to reject individual cookies or set your web browser to reject cookies and other tracking technology.  However, refusing a cookie may, in some cases, preclude you from using, or negatively impact the display or function of, the Service or certain areas or features of the Service.

Targeted Advertising:  To support and enhance the Service, we may serve advertisements, and also allow third parties advertisements, through the Services. These advertisements are sometimes targeted and served to particular users and may come from third party companies called “ad networks.”  Ad networks include third party ad servers, ad agencies, ad technology vendors and research firms.

Advertisements served through the Service may be targeted to users who fit a certain general profile category and may be based on (i) anonymized information inferred from information provided to us by a user, including personal information (e.g., gender or age); (ii) Service usage patterns or (iii) user activity on third party Services. We do not provide personal information to any ad networks for use outside of the Services.

To increase the effectiveness of ad delivery, we may deliver a file (known as a “web beacon”) from an ad network to you through the Services. Web beacons allow ad networks to provide anonymized, aggregated auditing, research and reporting for us and for advertisers. Web beacons also enable ad networks to serve targeted advertisements to you when you visit other websites. Because your web browser must request these advertisements and web beacons from the ad network’s servers, these companies can view, edit or set their own cookies, just as if you had requested a web page from their site.

Crashes and error reports: If you encounter a crash or error while using our Service, we may generate a crash report that includes technical, usage and, if you are logged in, your account information so that we can diagnose and potentially prevent the problem in the future.

Information Collected from other Sources.

We may also periodically obtain both personal and non-personal information about you from our service providers, contractors and other third parties.

How We Use and Share the Information We Collect

Use

We use the information we collect for things like:

  • Establishing and managing your account and providing the Service (including creating RFPs and communicating with facility managers or owners and service providers to coordinate projects on their behalf)
  • Conducting research and analysis
  • Identifying you on our platform and communicating things like surveys and offers
  • Operating, evaluating and improving our business model

Share

If you are a registered user, some of your activity or content posted on and through public features of the Service is made available to other registered users of the Service or to the public. This may include, but is not limited to, content you have posted publicly on, through or in connection with the Service.  As with any profile information, you should exercise caution when uploading or creating content that will be available to the public.

Please remember that if you choose to provide personal information using certain public features of the Services, then that information is governed by the privacy settings of those particular features and may be publicly available. Individuals reading such information may use or disclose it to other individuals or entities without our control and without your knowledge, and search engines may index that information. We therefore urge you to think carefully about including any specific information you may deem private in content that you create or information that you submit through the Service.

We will not share your personal information or user data or images except to perform the Services as described herein or unless you authorize us to.  We may provide aggregate usage and demographic reports and information to service partners to help them understand our audience and target their communications accordingly, but not in a way that could identify our users personally.

In the normal course of business Procursys may share your information with individuals (such as employees, contractors and lawyers) and companies (such as consultants and providers such as a push notification delivery service or an artificial intelligence and analytics firm) to perform tasks on our behalf and may need to share certain information, including images that could be used to identify individuals personally, with them in order to provide improved products or services to our users. However, our agents do not have any right to use the information we share with them beyond what is necessary to assist us in providing the service to you as described in this Privacy Policy.

Sometimes we may be required to share your information in response to a regulation, court order or subpoena. We may also share information when we believe it’s necessary to comply with the law or to respond to a government request or when we believe disclosure is necessary or appropriate to protect the rights, property or safety of Procursys, our customers, or others; to prevent harm or loss; or in connection with an investigation of suspected or actual unlawful activity.

We may also share your information in the event of a corporate sale, merger, acquisition, dissolution or similar event.

How We Store and Protect the Information We Collect

Procursys uses reasonable security measures to store and protect the information under our control and appropriately limit access to it.  However, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

We use a variety of information security measures to protect your online transactions with us. The Service uses encryption technology, such as Secure Sockets Layer (SSL), to protect your sensitive personal information during data transport.

We want you to feel confident using the Services. However, no system can be completely secure. Therefore, although we take steps to secure your information, we do not promise, and you should not expect, that your personally identifiable information, usage data or other communications will always remain secure. We will notify you by email if we have reason to believe that your personal information has been compromised due to a security breach or used in an unauthorized manner, but by using this Service, in accordance with the Terms of Use you agree to release us from any and all claims arising out of unauthorized use of your information.

Your Choices Regarding the Information We Collect

You may choose to:

  • Update and correct your personal information
  • Object to the processing of your personal information
  • Request to have your personal information or usage data deleted or restricted from our Service
  • Request for portability of your personal information
  • Cancel your account

To do any of these, simply notify us of this decision by one of these methods:

  • Follow the unsubscribe link in any marketing email or following the directions included in any other promotional material received from Procursys
  • Send an email to us at connect@procursys.com.

Data Retention

We will retain your profile information and usage data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes, and enforce our agreements.  If you close your account, we may still retain certain information associated with your account for analytical purposes and recordkeeping integrity, as well as to prevent fraud, collect any fees owed, enforce our terms and conditions, take actions we deem necessary to protect the integrity of our web site or our users, or take other actions otherwise permitted by law. Deactivating your account does not automatically delete your account or usage data from our database, but regardless of any retention policy we will make reasonable efforts to enable you to delete your profile and personally identifiable information from our database upon request.

Third Party Services and Links to Other Websites

Our website may contain links to other websites including those of our service partners and other service providers, many of which have their own privacy policies. Be sure to review the privacy policy on any site you are visiting, whether directly or through the Service.

Additionally, we may integrate third party services in to our Service in order to personalize your experience.  This policy only covers the use of cookies by Procursys.  Cookies placed by third party services are governed by the third party terms and privacy policies applicable to those services (which we encourage you to read).

Children’s privacy

We restrict use of the Service to individuals age 18 and above, and do not knowingly seek or collect personal information from anyone under the age of 18.

Using the Services from outside the United States

This Privacy Policy is intended to cover collection of information from residents of the United States and is not intended for users located outside the United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. By using the Service, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Privacy Policy.

Changes to this Privacy Policy

Please note that this Privacy Policy may change from time to time. We will post any Privacy Policy changes on this page and, if the changes are significant or involve changes to the way we use personal information, we will notify you by delivering an announcement via our Service or your account email.  If you opt out of communications from Procursys, you may not receive these notifications, however they will still govern your use of the Service, and you are responsible for proactively checking for any changes. If you continue to use the Service after changes have been posted, you agree to abide by and be bound by the modified privacy policy. Each version of this Privacy Policy will be identified by its effective date found at the bottom of this page.

If you have any additional questions or concerns about this Privacy Policy, please feel free to contact us any time through this Service, or email us at connect@procursys.com.

 

Last Updated: April 6, 2020